The 2019 I-9 Forms You Can Print Right Now: A Guide for Employers and Employees
The I-9 form, formally known as the “Employment Eligibility Verification” form, is a crucial document in the hiring process, mandated by the U.S. Citizenship and Immigration Services (USCIS) to verify the identity and employment authorization of individuals hired for employment in the United States. If you’re an employer needing to onboard new hires or an employee needing to complete this essential form, understanding the 2019 version and how to access it is paramount. This article provides a comprehensive guide to the 2019 I-9 form, including how to print it, its key components, and frequently asked questions.
Understanding the Importance of the I-9 Form
The I-9 form is more than just paperwork; it’s a critical component of compliance with U.S. employment law. Employers are legally obligated to:
- Verify Identity and Employment Authorization: Ensuring that all new hires are authorized to work in the United States.
- Retain Accurate Records: Maintaining completed I-9 forms for a specific period (outlined by USCIS guidelines).
- Avoid Penalties: Non-compliance can result in significant fines and other legal repercussions.
For employees, the I-9 form is a necessary step in the onboarding process, demonstrating their eligibility to work. Understanding the requirements and knowing how to complete the form accurately is vital.
Where to Find and Print the 2019 I-9 Form
The official 2019 I-9 form is available for download and printing from the official USCIS website. Here’s how to access it:
- Visit the USCIS Website: Go to the official USCIS website (https://www.uscis.gov/i-9).
- Locate the Form: Search for “Form I-9” or “Employment Eligibility Verification.”
- Download the PDF: Download the current version of the form, which is typically a PDF file.
- Print the Form: Open the PDF file and print it. Ensure you print a clean, legible copy. You can print it on standard 8.5 x 11 inch paper.
Important Note: Always download the I-9 form directly from the USCIS website to ensure you’re using the most up-to-date version. Using outdated forms can lead to compliance issues.
Key Sections of the 2019 I-9 Form
The 2019 I-9 form, like previous versions, consists of several key sections that need to be completed accurately:
- Section 1: Employee Information and Attestation: This section is completed by the employee. It requires:
- Employee’s full name, address, date of birth, and social security number (if applicable).
- Attestation of U.S. citizenship or immigration status.
- Signature and date.
- Section 2: Employer Review and Verification: This section is completed by the employer or their authorized representative. It involves:
- Examining the employee’s original documents (listed on the List of Acceptable Documents).
- Recording the document information (e.g., document title, issuing authority, document number, and expiration date).
- Signing and dating to attest the review.
- Section 3: Reverification and Rehires (If Applicable): This section is used for re-verifying employment authorization when an employee’s work authorization expires or for rehires.
Acceptable Documents for I-9 Verification
The I-9 form includes a list of acceptable documents that employees can present to verify their identity and employment authorization. There are three lists:
- List A: Documents that establish both identity and employment authorization.
- List B: Documents that establish identity only.
- List C: Documents that establish employment authorization only.
Employers must carefully review the documents provided and ensure they appear genuine and relate to the employee.
Best Practices for Completing the I-9 Form
To ensure compliance and accuracy, follow these best practices:
- Complete the form in a timely manner: Section 1 must be completed by the employee on or before the first day of employment. Section 2 must be completed by the employer within three business days of the employee’s first day of employment.
- Use the most current version: Always download the form from the official USCIS website.
- Review the instructions carefully: The USCIS provides detailed instructions for completing the form.
- Maintain accurate records: Store completed I-9 forms securely and retain them according to USCIS guidelines.
- Offer training: Employers should train their staff on how to complete the I-9 form correctly.
- Avoid discrimination: Do not discriminate against employees based on their citizenship or immigration status.
Conclusion
The 2019 I-9 form is a vital tool for employers and employees in the United States. By understanding its purpose, accessing the official form, completing it accurately, and adhering to best practices, you can ensure compliance with employment laws. Remember to stay informed about any updates or changes to the form issued by the USCIS.
Frequently Asked Questions (FAQs)
1. Where can I find the most up-to-date version of the I-9 form?
You can always find the most current version of the I-9 form on the official USCIS website (https://www.uscis.gov/i-9).
2. What happens if I make a mistake on the I-9 form?
If you make a mistake, correct it by drawing a single line through the error, writing the correct information above or beside it, and initialing and dating the correction. Avoid using correction fluid.
3. How long should I retain the I-9 form?
Employers must retain the I-9 form for three years after the date of hire or one year after the date employment is terminated, whichever is later.
4. Can I use an electronic I-9 form?
Yes, employers can use electronic I-9 forms, provided they meet certain requirements outlined by the USCIS, including secure storage and accessibility.
5. What documents can an employee use to prove they are authorized to work in the United States?
Employees can choose from a list of acceptable documents, including a U.S. passport, a Permanent Resident Card (Green Card), a U.S. Driver’s License, and a Social Security Card (depending on the specific lists). Refer to the List of Acceptable Documents on the I-9 form.
